Cash Applications Specialist

Summary

The Cash Application Specialists - will process high volumes of transactions and remittances, scanning, and reconciling. Reconcile account receivables, and post payments reconciliation. Create monthly reports for relevant stakeholders and management, observing all relevant regulations. 

Essential Duties and Responsibilities:

• Coordinate daily with branch offices to determine prompt and accurate placement of incoming funds.
• Review and reconcile all Unapplied Cash within the current Vision system and apply accordingly. 
• Facilitate the manual posting of EDI payments, incoming wire payments, lockbox, entering miscellaneous credits to customer accounts, and other miscellaneous posting needed.
• Provide customer facing interaction to accomplish correct payment posting the first time. 
• Responsible for purging receipts monthly within the current Vision system and ensuring all cash receipt batches are posted.
• Monitor the end to end cash applications process to ensure timely and accurate posting of cash to customer accounts minimizing reposting or rework. 
• Address payment issues like double payments or other discrepancies
• Create regular reports to accurately track financial information
• Perform periodic audits of the general ledger and company financial documents
• Recommend steps to correct these gaps and implement throughout the company. 
• Educate coworkers on new processes as they are defined.
• Engage in collection management processes as necessary
• In conjunction with the Collections Manager, recommend improvements on cash posting to improve cash flow for the company.
• Monitor financial controls and communicate potential areas of financial exposure to management in the areas of customer check, credit card transactions and cash posting kick-outs. 
• Function as lead liaison to drive operational initiatives and projects for process improvements in Cash Posting 

Required Experience & Skills:

• Motivated problem-solver who can collaborate effectively on larger teams and possesses accurate data entry skills and an eye for detail.
• Proven analytical skills - defining problems, collecting relevant data, drawing valid conclusions, and recommending improvement. 
• Ability to think through complex situations and use sound judgment to make decisions with limited direction.
• Clear communication and written communication skills, strong interpersonal
• Excellent organizational skills and attention to detail. 
• Proficient with Microsoft Office Suite or related software. 
• Acts on items beyond formal job responsibilities.
• Preferred Associates Degree in Accounting/Business or equivalent experience.
• Minimum 3+ years of experience in Accounts Receivable and/or Business environment. 
• Experience with General Ledger account reconciliations.
• Experience in Accounts Receivable and Cash Applications.
• Knowledge of Vision or similar system preferred. 
• Exceptional organizational and time management skills with the ability to prioritize multiple assignments and competing deadlines
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook)

Essential Physical Requirements:

• Must be able to remain in a stationary position 50% of the time. (Regularly). 
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. (office & hybrid roles). (Occasionally).
• Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and computer printer. (Regularly). 

McLarens Benefits – “It’s All Here”

• Health Insurance - Medical, Dental, Vision, Life, and Disability Insurance
• Health Saving/Flexible Spending - access to flexible spending and health savings accounts
• Retirement – 401(k) program with company match 
• Pet Benefits – ensuring the well-being of your extended family
• Identity Theft Insurance – offering security and peace of mind
• Wellness Programs - supports financial, physical, and mental well-being
• Career Development – fostering growth and advancement in the workplace
• Community Day of Service/Float Holiday – our Day of Service promotes community involvement, and our personal float holiday can be used as desired
• Employee Discount Program - offers exclusive discounts and deals on a wide range of products and services
• Employee Assistance Program - designed to provide life balance support and counseling